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Administrative Assistant 3 (FQHC)

Job Location

Baton Rouge, LA, USA

Pay

$15 an hour

Type of Job

Full-time

Published Date

January 24, 2023 at 6:00:00 PM

Job Description

We are looking for an Administrative Assistant for our clinic located inside the One Stop Homeless Services Center. This job entails screening telephone calls and visitors as directed; may refer calls to appropriate staff. Maintains a telephone log of all homeless calls taken. Welcomes and is courteous to all persons entering the office. Prepares, proofreads, and edits correspondence, reports, and other materials. Maintains files and reference manuals/materials; ensures confidentiality / security of information

Minimum Requirements

  • High school diploma or GED

  • 4 years of relevant experience

Core Competencies

  • Communicates respectfully and effectively and establishes professional relationships through active listening and demonstration of empathy and positive regard.

  • Promotes recovery, independence, and personal choice for participants.

  • Promptly and accurately performs clerical duties, data entry, typing, and filing.

  • Organizes and prioritizes duties including multiple specialized functions or to assist with agency wide duties.

Job Duties/Skills Required

  • Screens telephone calls and visitors as directed; may refer calls to appropriate staff.

  • Maintains a telephone log of all homeless calls taken.

  • Welcomes and is courteous to all persons entering the office.

  • Prepares, proofreads, and edits correspondence, reports, and other materials.

  • Maintains files and reference manuals/materials; ensures confidentiality / security of information.

  • Maintains supervisor’s calendar, as instructed, making appointments and arranging meeting rooms, and materials.

  • Sorts and distributes mail.

  • May assist with payroll preparation, travel reports, supply requisitions, etc.

  • Maintains organization and security of file room.

  • Ensures that essential office supplies are stocked and that supply area is organized.

  • Organizes and maintains files and records and compiles reports as needed.

  • Types or enters data regarding a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, or instructions.

  • Types or enters data requiring knowledge of special terminology.

  • Attends meetings and transcribes minutes.

  • Proofreads, edits, and revises documents for accuracy, spelling, grammar, and format.

  • Maintains up to date and accurate data in all required data systems.

  • Maintains local / program specific personnel documents. Ensures HR has up to date records.

  • May develop spreadsheets, databases, or other applications as directed.

  • Maintains files and reference manuals/materials; ensures confidentiality / security of information.

  • Obtains required documentation for files and charts; makes copies as needed.

  • Scans records for electronic archival following protocol.

  • Ensures that personnel files are complete, accurate, and up to date.

  • Coordinates/schedules appointments and reminder notifications.

  • Ensures proper coverage of duties by notifying supervisors/staff of breaks, leave, and schedule changes.

  • Other duties as assigned by your leader.

Benefits

Blue Cross Blue Shield health insurance, vision insurance, dental insurance, disability insurance, life insurance, paid time off, 14 paid holidays per year for regular full time staff, 401(k), and 401(k) matching.

About Start Corporation

Start Corporation is a 501(c)(3) non-profit organization founded in 1984. Our Mission is to promote opportunities, which enhance the self-sufficiency of people to empower them to live and function independently.

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