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Administrative Assistant (NOLA ACT 3)
Job Description
We are hiring an administrative assistant for our ACT (behavioral health) program who provide support to the team by directing calls to the appropriate team member, helps to organize and prepare for meetings, tracks and helps analyze data, tracks deadlines, helps schedule sessions and provides reminder calls, organizes files, and communicating with the MCOs regarding client service authorizations.
Minimum Requirements
High school diploma or GED
4 years of relevant experience
Core Competencies
Communicates respectfully and effectively and establishes professional relationships through active listening and demonstration of empathy and positive regard.
Promotes recovery, independence, and personal choice for participants.
Promptly and accurately performs clerical duties, data entry, typing, and filing.
Organizes and prioritizes duties including multiple specialized functions or to assist with agency wide duties.
Job Duties/Skills Required
Screens telephone calls and visitors as directed; may refer calls to appropriate staff.
Welcomes and is courteous to all persons entering the office.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality / security of information.
Maintains supervisor’s calendar, as instructed, making appointments and arranging meeting rooms, and materials.
Sorts and distributes mail.
Maintains organization and security of file room.
Ensures that essential office supplies are stocked and that supply area is organized.
Organizes and maintains files and records and compiles reports as needed.
Types or enters data regarding a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, or instructions.
Types or enters data requiring knowledge of special terminology.
Attends meetings and transcribes minutes.
Maintains up to date and accurate data in all required data systems.
Maintains local / program specific personnel documents. Ensures HR has up to date records.
May develop spreadsheets, databases, or other applications as directed.
Maintains files and reference manuals/materials; ensures confidentiality / security of information.
Obtains required documentation for files and charts; makes copies as needed.
Scans records for electronic archival following protocol.
Coordinates/schedules appointments and reminder notifications.
Benefits
Blue Cross Blue Shield health insurance, vision insurance, dental insurance, disability insurance, life insurance, paid time off, 13 paid holidays per year for regular full time staff, 403(b), and 403(b) matching.
About Start Corporation
Start Corporation is a 501(c)(3) non-profit organization founded in 1984. Our Mission is to promote opportunities, which enhance the self-sufficiency of people to empower them to live and function independently.